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    Wireless presentation & BYODUpdated 17 July 2026 · reviewed by Jack Worley, Operations Director & Jamie Murray, CTO

    Wireless Presentation & BYOD for Meeting Rooms

    Share to the room, or join a call with the room's camera and audio, without reaching for a cable - and without every guest needing an app.

    Two things go wrong in meeting rooms: you cannot get your screen up without hunting for the right cable, and you cannot use the room's proper camera and microphones on your own Teams or Zoom call. Wireless presentation fixes the first; BYOM fixes the second. We design, install and support both - choosing the right approach per room, from native casting to a dedicated device, as a vendor-agnostic integrator.

    Two tiers: present to the room, or conference with the room

    Every wireless sharing product sits in one of two tiers, and knowing which one you need is the whole decision. ClickShare is the easiest way to see the split: the C models present, the CX models conference.

    Presentation - share to the room

    Your laptop, tablet or phone screen goes up on the room display with no cable. Good for showing a deck, a document or a design to people sitting in the room. This is what most people mean by wireless presentation, and it is all a lot of rooms need. ClickShare's Present family (the C models) is the reference point here.

    Conference / BYOM - bring the room into your call

    BYOM, bring-your-own-meeting, pulls the room's camera, microphones and speakers into a call you are running from your own laptop - your Teams, Zoom or Webex meeting, with the room's proper AV instead of the laptop's. Native casting cannot do this at all. It needs a conferencing-grade device, such as ClickShare's Conference family (the CX models) or an equivalent.

    The honest bit

    Do you even need a box? Teams and Zoom can already cast

    It is a fair question, and most integrators skip it. Microsoft Teams Rooms and Zoom Rooms both include native wireless sharing, so before you buy anything, it is worth being honest about when the built-in option is enough and when a dedicated device actually earns its cost.

    Native casting has real limits documented by the platforms themselves. On Teams Rooms, Teams Cast needs the Teams app and an account in the same or a federated tenant, so outside guests cannot use it, while Miracast is a Windows-only sender that is off by default and needs a Pro licence and an all-in-one Windows touch board. On Zoom Rooms, direct share, a sharing key and share.zoom.us need the Zoom app or a browser, a running meeting and the same network; AirPlay works for Apple devices with no meeting and no app. None of these native methods does BYOM.

    Native casting is enough when

    • Your own staff, on your own network, with the platform app already installed
    • A single-platform, single-OS estate where one built-in cast method covers everyone
    • Basic screen mirroring to the display - showing content, not joining a call with the room's kit
    • Rooms where IT is happy to manage casting settings per device and per platform

    A dedicated device earns its place for

    • Guests and visitors who have no app, no account and no time to install one - they just plug in a button or scan a code
    • Mixed-OS, mixed-platform estates where no single native method covers Windows, Mac, iOS and Android at once
    • Executive and client rooms that need one-button, zero-training simplicity that always behaves the same
    • Ad-hoc sharing outside a scheduled call, and consistent behaviour whoever walks in
    • IT that wants one console to manage, secure, update and monitor sharing across a whole estate
    • BYOM - pulling the room camera, mics and speakers into your own laptop call, which native casting cannot do

    The way to think about it: a dedicated device is the "anyone can walk in and present" layer that sits on top of native casting, not a replacement for it. If your rooms only ever host your own single-platform staff, native may be all you need. The moment guests, mixed devices or BYOM enter the picture, a device starts to pay for itself.

    Choosing by room type

    Huddle room (2 to 4 people)

    Quick, informal spaces. Often presentation-only is enough - a simple pod or native cast to the display. Where the room is used for calls, a compact all-in-one video bar with wireless sharing keeps it tidy.

    Meeting room (4 to 8 people)

    The workhorse room. This is where BYOM earns its place: people arrive with their own laptop and call, and want the room's camera and audio without pairing cables. A conference-tier device or a certified room system covers both share and call.

    Boardroom (8 or more, or exec)

    Reliability and simplicity matter more than saving money. One-button sharing, guest-friendly by design, dual displays and integration with room control and audio - so a board meeting never stalls on a cable or an app install.

    Town hall / large space

    Multiple presenters, multiple sources and sometimes several screens at once. Multi-source, multi-screen platforms come into their own here, alongside the wider AV design for audio coverage and camera framing.

    Not sure which rooms need what? Our meeting room VC equipment guide walks through cameras, audio and displays by room size, and the meeting room AV cost guide has real UK pricing.

    The systems compared

    ClickShare is the familiar reference point, and often the right answer - but not the only one. Here is how the credible alternatives sit beside it. We are not tied to any of them: the right pick depends on your platforms, your guest mix and your IT policy.

    Barco ClickShare

    The familiar anchor

    The name everyone knows for wireless sharing, to the point where "ClickShare it" is shorthand for sharing without a cable. Its four families teach the whole category: Present (the C models) for presentation, Conference (the CX models) for BYOM, Bar as an all-in-one video bar for small hybrid rooms, and Hub as the 2025 modular Microsoft Teams Rooms system. The guest-friendly USB Button is its signature - plug in and you are sharing, no app or account. The earlier CSE series is the previous generation, now superseded by ClickShare Present.

    Mersive Solstice

    Multi-source and education

    Strong where several people share at once or multiple sources need to be on screen together, with native AirPlay and Miracast plus apps and a no-dongle approach. Solstice Conference adds BYOM. Popular across education and campus estates.

    Crestron AirMedia

    Enterprise and Crestron estates

    The natural fit inside deep enterprise IT and existing Crestron control estates. Sharing via a USB-C Connect adaptor, an app or native casting, with the IT manageability large organisations expect.

    ScreenBeam

    Purest zero-app, zero-dongle

    Leans hardest into OS-native casting with no app and no dongle to hand out - users share with the caster already built into their device. The 1100 Plus covers both presentation and conferencing; the education models are presentation-focused.

    Yealink

    Yealink ecosystem and multi-screen

    A driverless sharing pod paired with multi-screen presentation, sending content to more than one display at once, and a natural choice where the wider room already runs on Yealink devices.

    Airtame

    Signage and fleet-managed

    Native casting plus an app and browser sharing, and it doubles as a digital-signage player when the room is idle. Centrally, fleet-managed, with a conferencing hub option for BYOM rooms.

    IT, security and standardising across sites

    Wireless sharing touches your network and your guests, so IT and security are part of the decision, not an afterthought - and across an estate, consistency is what keeps it supportable. This is the governance angle that turns a box on a table into a managed part of the workplace.

    Guest sharing without opening your network

    A dedicated device lets visitors share without joining your corporate wi-fi or installing anything, so guest access does not become a security exception. We design the network path so sharing is easy for users and contained for IT.

    One estate, one standard

    The same sharing experience in every room and every office means users learn one method, not ten, and IT supports one design. We standardise the device, the network approach and the room UX across the estate.

    Central management and monitoring

    Enterprise-tier platforms are managed from one console - firmware, security settings, config and health across every unit - rather than device by device. We enrol the fleet and fold it into your support cadence.

    Vendor-agnostic selection

    Because we are not tied to one badge, the pick is driven by your platforms, guest mix and IT policy - the right device per room type, applied consistently across the estate.

    Rolling wireless sharing out across several offices? We deliver it the same way we deliver a full multi-site AV rollout: one standard, one project manager, phased site by site, so a meeting room shares the same way in every location.

    How MAV delivers it - vendor-agnostic, full lifecycle

    We are an integrator, not a reseller of one badge. That means our value is choosing and delivering the right approach per room - including native casting where that is genuinely the answer - and then supporting it for the long term.

    1

    Design around how the room is really used

    We start from who uses the room and how - staff only or guests too, single platform or mixed, present only or BYOM - and pick the tier and device that fits, rather than defaulting to one brand. Often native casting is part of the answer and a device sits on top of it for the cases native cannot cover.

    2

    Install and integrate with the room and the network

    We fit the device cleanly, cable and mount it as part of the wider AV, and integrate it with the display, room audio and control so sharing is one clean action, not a sequence of steps. Guest sharing is set up to work without exposing the corporate network.

    3

    Commission, standardise and enrol

    Every room is tested to the same script and, across an estate, built to one standard so a meeting room behaves identically in every office. Managed devices are enrolled into central management from day one.

    4

    Support across the whole lifecycle

    One accountable team keeps the estate healthy - firmware, security updates, health checks and a single point of contact - rather than site-by-site firefighting when a room stops sharing.

    See what we have delivered

    Wireless presentation FAQs

    A wireless presentation system lets people share their laptop, tablet or phone screen to a meeting room display without plugging in a cable - using a small USB button, an app or the casting already built into their device. More capable conference-tier systems go further and also pull the room's camera, microphones and speakers into a call the user is running from their own laptop, which is known as BYOM (bring your own meeting).
    Not always. Native casting is genuinely enough when it is your own staff, on your own network, using the platform app on a single-platform, single-OS estate, and you only need to mirror content to the display. A dedicated device earns its place for guests with no app or account, mixed-OS and mixed-platform estates, one-button zero-training rooms, IT manageability and security across an estate, and above all BYOM, which native casting cannot do at all. We often design the device as an easy layer on top of native casting, not a replacement for it.
    Presentation means sending your screen to the room display so people in the room can see it. Conferencing, or BYOM, means the room's camera, microphones and speakers are brought into a video call you are running from your own laptop, so a Teams, Zoom or Webex meeting uses the room's proper AV instead of the laptop's. Presentation-only devices such as ClickShare's Present family cannot do BYOM; conference-tier devices such as ClickShare's Conference family can.
    Microsoft Teams Rooms support Teams Cast, which uses a Bluetooth beacon and works from Windows and Android including with no meeting running, but it needs the Teams app and an account in the same or a federated tenant, so outside guests cannot use it. They also support Miracast, the closest thing to a guest path because it needs no Teams account, but it is a Windows-only sender, is off by default, and needs a Pro licence and an all-in-one Windows touch board. See Microsoft's documentation for Teams Cast and Miracast for the exact requirements.
    Zoom Rooms support direct share, a sharing key and share.zoom.us, which per Zoom's documentation need the Zoom app or a browser, a running meeting and the same network. They also support AirPlay for Apple devices, which is confirmed to work with no meeting and no Zoom app using an on-screen passcode. See Zoom's support documentation for the exact steps and limits.
    ClickShare is the name most people know and is often the right answer, but it is not the only one. The right pick depends on your platforms, your guest mix and your IT policy. Mersive Solstice is strong for multi-source and education, Crestron AirMedia for enterprise and Crestron estates, ScreenBeam for a pure zero-app zero-dongle approach, and Yealink or Airtame where you are already in that ecosystem or want signage and fleet management. As a vendor-agnostic integrator, our value is choosing the right one per room and applying it consistently across the estate.
    Yes. We agree one device and one sharing experience per room type, then deploy it identically across every office so users learn one method and IT supports one design. Enterprise-tier platforms are managed and monitored from a single console, and we fold the fleet into a managed support layer. This is the same one-standard approach we use for full multi-site AV rollouts.
    It does not have to be. A dedicated device lets visitors share without joining your corporate network or installing software, so guest access is not a security exception. We design the network path and the device configuration so sharing is simple for the user and contained for IT, and enterprise platforms let you manage security settings centrally across the estate.

    Related services & guides

    Meeting room VC equipment Microsoft Teams Rooms Zoom Rooms AV installation services Multi-site AV rollout Screen sharing not working

    Where we work

    Delivered UK-wide from our London and Yorkshire offices, with our own engineers on site.

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