The specialist AV installer's guide · 136 rooms designed & delivered Updated 10 July 2026 · reviewed by Jack Worley, Operations Director & Jamie Murray, CTO

Meeting Room AV Cost UK (2026): Real Price Data

A fully-equipped UK meeting room costs £2,300 to £9,200 ex VAT installed, with a median around £3,800.

That is real data from 136 rooms MAV Reality has quoted and delivered - hardware, installation and commissioning together. A typical small Teams or Zoom room lands £3,000 to £4,500; boardrooms run £8,000 to £12,000 or more. The figures below break it down by room size, with an instant estimator for your own rooms.

Widely quoted UK ranges put a mid-size meeting room at £8,000 to £15,000. Across 208 fully specified rooms in our July 2026 benchmark the installed median is £3,900 ex VAT - most real rooms cost far less than the headline ranges suggest.

Per-room range

£2,300 - £9,200

hardware & room services, ex VAT

Median room

~£3,800

across 136 real rooms

Install labour

£1,400 - £1,800

single room; cheaper per room on rollouts

Ranges from real MAV quotes & delivered projects, not industry averages UK pricing from our July 2026 price book and current UK distribution Typical UK professional rates: £1,000 - £1,200 per engineer-day, commissioning from £500 a room

Meeting room AV cost by room size

Like-for-like configurations for all five vendors we deploy - current UK pricing for certified configurations, from our July 2026 price book and current UK distribution pricing across the 136 rooms we've designed and delivered (ex VAT). Every price is everything the room needs - video bar, touch controller, expansion mics, and screens where the size needs them. Already have screens? Flip the toggle. Installation and commissioning are shown separately below.

Room size	HP PolyTeams · Zoom · Meet	NeatTeams · Zoom · Meet	LogitechTeams · Zoom · Meet	YealinkTeams · Zoom	CiscoTeams · Zoom · Webex
Focus / Booth1 to 2 people	£1,461	£2,828	£1,124	£1,115	£3,000
Huddleup to 4 people	£3,290	£3,728	£2,725	£2,289	£3,850
Smallup to 6 people	£3,290	£3,728	£3,425	£2,289	£3,850
Mediumup to 12 people	£5,892	£4,078	£4,575	£2,740	£7,550
Largeup to 20 people	£9,050	£5,966	£5,625	£4,380	£9,830
Boardroom / XL20+ people	£10,890	£7,566	£7,075	£6,810	£13,210

Focus / Booth

1 to 2 people

HP Poly£1,461

Neat£2,828

Logitech£1,124

Yealink£1,115

Cisco£3,000

Huddle

up to 4 people

HP Poly£3,290

Neat£3,728

Logitech£2,725

Yealink£2,289

Cisco£3,850

Small

up to 6 people

HP Poly£3,290

Neat£3,728

Logitech£3,425

Yealink£2,289

Cisco£3,850

Medium

up to 12 people

HP Poly£5,892

Neat£4,078

Logitech£4,575

Yealink£2,740

Cisco£7,550

Large

up to 20 people

HP Poly£9,050

Neat£5,966

Logitech£5,625

Yealink£4,380

Cisco£9,830

Boardroom / XL

20+ people

HP Poly£10,890

Neat£7,566

Logitech£7,075

Yealink£6,810

Cisco£13,210

Ex-VAT configured-room prices, from our July 2026 price book and current UK distribution pricing - hover any price for the exact kit list. Focus-room configurations exclude a display (they typically reuse a desk monitor).

EG Group

44-room, multi-floor estate delivered as one programme

NEC Software Solutions

31 installations across 12 UK sites to a hard deadline

Derby City Council

8-room Neat estate with full Dante audio for a local authority

See the case studies behind these numbers

Estimate your rooms in ten seconds

Pick a room type and how many you need. The estimate uses the same catalogue prices and rate-card labour as everything else on this page, including the multi-room saving on install labour. No email required.

Room size

Hardware

Number of rooms: 4

Include screens in the estimate(untick if your rooms already have them)

Illustrative budget, installed (ex VAT)

Everything the room needs: hardware, screens, install & commissioning

£15,504 - £34,744

Includes ~41% multi-room saving on per-room install labour. UK pricing from our July 2026 price book and current UK distribution.

Neat vs Poly vs Logitech vs Yealink vs Cisco: which fits the way you work?

All five are excellent platforms - that is why we deploy them all. What separates them is fit, so each card below says when we reach for that vendor in real projects.

Neat

Best for standardised multi-room estates

Reach for it when

·You want one identical, simple room repeated across floors or sites
·The room's look matters - minimal one-box hardware, no rack
·Your estate spans Teams, Zoom and Google Meet

Current lineup (Bar Pro, Bar Gen 2, Board 32, Board 50, Board Pro, Pad, Pad Pro) runs Android 13; Neat Center is already on Android 15.

HP Poly

Best for larger, audio-complex rooms

Reach for it when

·Conversation clarity in big boardrooms is the priority
·Rooms fight background noise - NoiseBlockAI earns its keep
·You want authorised-HP-partner supply and warranty direct

Gen 2 line (Studio X32/X52/X72, G62) moved to Android 13 in 2026, with an Android 17 jump targeted for 2028.

Logitech

Best for fast, IT-familiar rollouts

Reach for it when

·Deployment speed matters more than anything exotic
·Your teams already live with Logitech peripherals
·BYOD flexibility across rooms is a requirement

CollabOS 2.0 moved the core Rally/Tap/RoomMate fleet to Android 12, sharing Microsoft's certification window with Android 13 through 2028.

Yealink

Best for budget-led Teams or Zoom rollouts

Reach for it when

·Cost per room decides the business case
·Straightforward single rooms repeated at scale
·You run Teams on Android estates

Current lineup - MeetingBar A10-A50, CTP18/25, MeetingBoard and MeetingBoard Pro - is Android 13-certified with Microsoft through August 2028.

Cisco

Best for Webex shops and compliance-led estates

Reach for it when

·An existing Cisco or Webex estate sets the standard
·Regulated-sector compliance shapes the hardware choice
·You need the widest room-size ladder, up to auditoriums

All current MTR-certified Room, Desk and Board devices run Android 13; the Desk Pro G2 is the first Cisco device shipping on Android 15.

Which one for your rooms? That depends on your platform, your buildings and how your people meet - a 30-minute conversation, not a spreadsheet decision.

Compare all five in detail

How to read it: leads this field solidMore dots = stronger relative fit among these five. On value, fewer dots means premium-priced, not lesser kit.

Criterion	Neat	HP Poly	Logitech	Yealink	Cisco
Audio quality
Camera & room-size range
Platform certification breadth
Remote management console
Value & cost of ownership
Deployment simplicity

Neat

Audio quality

Camera & room-size range

Platform certification breadth

Remote management console

Value & cost of ownership

Deployment simplicity

HP Poly

Audio quality

Camera & room-size range

Platform certification breadth

Remote management console

Value & cost of ownership

Deployment simplicity

Logitech

Audio quality

Camera & room-size range

Platform certification breadth

Remote management console

Value & cost of ownership

Deployment simplicity

Yealink

Audio quality

Camera & room-size range

Platform certification breadth

Remote management console

Value & cost of ownership

Deployment simplicity

Cisco

Audio quality

Camera & room-size range

Platform certification breadth

Remote management console

Value & cost of ownership

Deployment simplicity

Ratings combine our own deployment experience with industry evidence - certification registries, analyst research and trade reviews - as of July 2026. Every vendor here is a good fit or better on every criterion; the third dot marks where it leads this specific field.

There is no "best" vendor - there is the right one for your site

Three things decide it: the platform your business runs on, what your buildings allow, and how your teams actually meet. And the factors that never fit a comparison grid decide the rest - the estate you already own, how the rooms need to look, lead times, and security. Compliance certifications vary significantly by vendor and sector, so we map FIPS, ISO and data-residency requirements against your compliance needs as part of the consultation. We install all five vendors, so our advice starts with your rooms - not a brand target. And we deliver both directly and through the UK's leading IT resellers - if you already have a trusted IT partner, we work alongside them.

Two worked examples, line by line

The same arithmetic we use in real quotes, so you can see exactly how a total is built.

One medium meeting room (HP Poly)

Hardware (video bar, touch controller, 65″ display)	£5,892
Installation (1 engineer-day, typical rate)	£1,080
Commissioning & sign-off	£500
Total, installed (ex VAT)	£7,472

Five medium rooms, one rollout

Hardware × 5	£29,460
Install labour × 5 (shared survey, PM & travel)	£2,441
Commissioning × 5	£2,500
Total, installed (ex VAT)	£34,401

Per-room install labour here runs ~55% below the single-room example - that's the rollout economy of scale, from the same taper our Room Builder uses.

Installation costs, and how multi-room rollouts scale

Single room

Professional installation typically runs £1,000 to £1,200 per engineer-day, with commissioning from £500 per room - testing, platform enrolment and documented sign-off. A straightforward room is usually £1,400 to £1,800 of labour on top of hardware, more where cabling or containment work is needed.

Multi-room rollout

Survey, design and project management are shared across the estate, so per-room labour falls fast. Our largest single programme standardised 44 rooms across one multi-floor building under one design and one project manager.

1 room

£1,080/room

2 rooms

£929/room

4 rooms

£637/room

8 rooms

£486/room

15 rooms

£486/room

What moves the price

Room size and audio complexity

Seats dictate camera coverage and microphone count. Once a room needs ceiling microphones, DSP processing or speech reinforcement, audio becomes the biggest line on the quote - often more than the video bar itself.

Displays: one, two, or a wall

A second display for dual-screen Teams or Zoom layouts adds roughly £1,100 to £1,600 at 75″. LED video walls for boardrooms and town-hall spaces are a different budget class - see our video walls page.

Cabling, containment and building works

New-build rooms with containment in place install fastest. Retrofitting occupied buildings - lifting floors, chasing walls, out-of-hours access - adds labour days that have nothing to do with the AV hardware.

Installation and commissioning

Professional installation typically runs £1,000 to £1,200 per engineer-day in the UK, with commissioning from around £500 per room (testing, platform enrolment, sign-off). A single straightforward room is typically £1,400 to £1,800 of labour all-in; on multi-room projects the per-room labour cost falls sharply.

Platform and licensing

Room hardware is platform-certified for Microsoft Teams, Zoom or Google Meet. Licensing is additional - Teams Rooms Pro is £30.80 per room per month. Our Teams Room cost guide covers that side in detail.

Meeting room AV cost FAQs

Across 136 fully-equipped rooms in our recent quotes and delivered projects, the hardware and room services ran £2,300 to £9,200 per room ex VAT, with a median around £3,800. Our published 2026 benchmark draws on the same project data at a larger sample - 208 fully-specified rooms across 62 projects - and puts the median at £3,900; the small difference reflects the larger sample, not a different market. A typical small Teams or Zoom room lands £3,000 to £4,500 installed; boardrooms with dual displays and ceiling audio run £8,000 to £12,000 or more.

Professional installation typically runs £1,000 to £1,200 per engineer-day in the UK, with commissioning from around £500 per room. A single straightforward room usually needs £1,400 to £1,800 of labour in total. On multi-room projects the per-room labour drops substantially because survey, project management and travel are shared across the rollout.

Yes, meaningfully. Hardware pricing improves with volume and the labour side scales well - by the fourth room of a standardised design, per-room install labour typically runs 40% below a single-room install. We have delivered programmes from a handful of rooms to a 44-room, multi-floor estate under one design standard.

A boardroom with a premium video bar, ceiling or table microphones, touch control and dual 75-inch displays runs £6,800 to £13,200 in hardware at our July 2026 price-book prices depending on vendor - Yealink at the value end, Cisco at the premium end. With DSP audio, room control or bespoke joinery the total can pass £15,000 to £35,000 - the top of the range we see across real projects.

All five vendors are priced in the table above from our July 2026 price book and current UK distribution pricing - for example a medium room runs £2,740 on Yealink, £4,078 on Neat, £4,575 on Logitech, £5,892 on HP Poly and £7,550 on Cisco. Which is right for you depends on your platform, your rooms and how your teams meet - we install all five, so our advice starts with your site, not a brand.

A single straightforward room is typically installed and commissioned in a day. Complex boardrooms take two to three days. Multi-room rollouts are phased - our largest single programme delivered 44 rooms across one building under one schedule, installed out of hours to avoid disruption.

Yes by default - every configuration includes the display (55″, 65″ or 75″ commercial-grade panels, dual 75″ for boardrooms), the video bar or codec, the touch controller and expansion microphones where the room size needs them. Already have screens? Use the toggle on the pricing table or the estimator to see prices without them. VAT and installation labour are shown separately.

More than most buyers realise. Most room devices run hardened Android under the hood, and Microsoft ties Teams Rooms certification to the Android version: Android 13 devices are certified through August 2028 (supported to 2030), while older Android 10/11 hardware loses certification in September 2026. Before you buy, check the exact SKU's Android version - not the product line's - against Microsoft's and Zoom's certified-hardware lists separately, and check the touch controller as well as the main unit. We do this for every room we quote, including any existing kit you want to keep.

Yes. Much of our work is delivered through the UK's leading IT resellers and managed service providers - if you already have a trusted IT partner, we work alongside them as the specialist audio visual installer, and your commercial relationship stays exactly where it is. Come to us directly or via your partner, whichever suits how you buy.

These are current UK prices for certified configurations, ex VAT - our own catalogue sell prices for HP Poly, Neat and Shure, and current UK distribution pricing for Logitech, Yealink and Cisco - and the per-room range comes from real project data. Prices move with vendor list changes and exchange rates, so treat them as a budgeting guide and ask us for a tailored budget for your exact rooms.

Managed support packages run from £500 per room per year, including remote triage and on-site break-fix, with room-health monitoring through platforms like UMA and Utelogy on higher tiers. See our support packages page for the tier breakdown.

Related guides & services

Boardroom AV cost (UK) Microsoft Teams Room cost (UK) Teams Rooms vs Zoom Rooms comparison Multi-site AV rollout AV installation services Meeting room AV installation Wireless presentation & BYOD Video wall solutions Support packages from £500/room

Want the full distribution behind these numbers? Our 2026 benchmark publishes the percentiles, price bands and methodology from 208 real rooms - the same project data behind this guide at a larger sample (median £3,900 vs £3,800 here).

Read the benchmark

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