What does MAV Reality do?

MAV Reality designs, installs, and supports meeting room video conferencing and workplace AV systems. We help organisations deliver reliable meeting experiences across offices, from single rooms to multi site rollouts.

Do you install Microsoft Teams Rooms and Zoom Rooms?

Yes. We deliver Teams Rooms and Zoom Rooms projects end to end, including room design, hardware selection, installation, configuration, testing, and user training.

What types of workplace technology do you supply and integrate?

We deliver meeting room video conferencing, meeting room AV, room booking systems, and digital signage for modern offices and collaboration spaces.

Can you support our meeting rooms after installation?

Yes. We provide ongoing support and managed services to reduce downtime and keep rooms running smoothly, including helpdesk support, fault resolution, and preventative maintenance options.

Can you help us standardise meeting rooms across multiple offices?

Yes. We create repeatable room designs and consistent configurations to make the user experience the same across sites and simplify support for IT teams.

Do you work with IT teams, facilities, and office fit out partners?

Yes. We coordinate with IT, facilities, and fit out contractors to align cabling, power, network readiness, room readiness, and delivery timelines.

How do we get started with a project?

Start with a discovery call or workplace survey. We then propose a design and delivery plan, confirm timelines and budget options, and manage delivery through installation, commissioning, and handover.

How much does a meeting room AV system cost in the UK?

Across 136 fully-equipped rooms in our recent quotes and delivered projects, the hardware and room services ran £2,300 to £9,200 per room ex VAT, with a median around £3,800. A typical small Teams or Zoom room lands £3,000 to £4,500 installed; boardrooms with dual displays and ceiling audio run £8,000 to £12,000 or more.

What does AV installation cost per room?

Professional installation is £1,080 per engineer-day and commissioning from £500 per room. A single straightforward room usually needs £1,400 to £1,800 of labour in total. On multi-room projects the per-room labour drops substantially because survey, project management and travel are shared across the rollout.

Does the cost per room come down on a multi-room rollout?

Yes, meaningfully. Hardware pricing improves with volume and the labour side scales well - by the fourth room of a standardised design, per-room install labour typically runs 40% below a single-room install. We have delivered programmes from a handful of rooms to a 44-room, multi-floor estate under one design standard.

How much does a boardroom AV system cost?

A boardroom with a premium video bar, ceiling or table microphones, touch control and dual 75-inch displays runs £6,800 to £13,200 in hardware at our July 2026 price-book prices depending on vendor - Yealink at the value end, Cisco at the premium end. With DSP audio, room control or bespoke joinery the total can pass £15,000 to £35,000 - the top of the range we see across real projects.

What about Cisco, Logitech or Yealink room costs?

All five vendors are priced in the table above from our live price book - for example a medium room runs £2,740 on Yealink, £4,078 on Neat, £4,575 on Logitech, £5,892 on HP Poly and £7,550 on Cisco. Which is right for you depends on your platform, your rooms and how your teams meet - we install all five, so our advice starts with your site, not a brand.

How long does a meeting room AV installation take?

A single straightforward room is typically installed and commissioned in a day. Complex boardrooms take two to three days. Multi-room rollouts are phased - our largest single programme delivered 44 rooms across one building under one schedule, installed out of hours to avoid disruption.

Do these prices include the display screens?

Yes - every configuration range on this page includes the display (55″, 65″ or 75″ commercial-grade panels, dual 75″ for boardrooms), the video bar or codec, the touch controller and expansion microphones where the room size needs them. VAT and installation labour are shown separately.

Are these prices current?

The configuration prices are our real catalogue sell prices as of July 2026, ex VAT, and the per-room range comes from our live quote and project data. Prices move with vendor list changes and exchange rates, so treat them as a budgeting guide and get a fixed quote for your rooms.

What about ongoing support once rooms are installed?

Managed support packages run from £500 per room per year, including remote triage and on-site break-fix, with room-health monitoring through platforms like UMA and Utelogy on higher tiers. See our support packages page for the tier breakdown.

Guide · from real project data Updated 10 July 2026 · Reviewed by MAV's engineering team

How much does meeting room AV cost in the UK?

Per-room range

£2,300 - £9,200

hardware & room services, ex VAT

Median room

~£3,800

across 136 real rooms

Install labour

£1,400 - £1,800

single room; cheaper per room on rollouts

Ranges from real MAV quotes & delivered projects, not industry averages July 2026 catalogue sell prices, not estimates Labour at our standard rates: £1,080/day install, £500/room commissioning

Meeting room AV cost by room size

Like-for-like hardware configurations for all five vendors we deploy, priced from our live price book (July 2026, ex VAT). Each cell is a complete configured room - video bar, touch controller, expansion mics and displays where the size needs them. Installation and commissioning are additional - covered below.

Room size	HP PolyTeams · Zoom · Meet	NeatTeams · Zoom · Meet	LogitechTeams · Zoom · Meet	YealinkTeams · Zoom	CiscoTeams · Zoom · Webex
Focus / Booth1 to 2 people	£1,461	£2,828	£1,124	£1,115	£3,000
Huddleup to 4 people	£3,290	£3,728	£2,725	£2,289	£3,850
Smallup to 6 people	£3,290	£3,728	£3,425	£2,289	£3,850
Mediumup to 12 people	£5,892	£4,078	£4,575	£2,740	£7,550
Largeup to 20 people	£9,050	£5,966	£5,625	£4,380	£9,830
Boardroom / XL20+ people	£10,890	£7,566	£7,075	£6,810	£13,210

Focus / Booth

1 to 2 people

HP Poly£1,461

Neat£2,828

Logitech£1,124

Yealink£1,115

Cisco£3,000

Huddle

up to 4 people

HP Poly£3,290

Neat£3,728

Logitech£2,725

Yealink£2,289

Cisco£3,850

Small

up to 6 people

HP Poly£3,290

Neat£3,728

Logitech£3,425

Yealink£2,289

Cisco£3,850

Medium

up to 12 people

HP Poly£5,892

Neat£4,078

Logitech£4,575

Yealink£2,740

Cisco£7,550

Large

up to 20 people

HP Poly£9,050

Neat£5,966

Logitech£5,625

Yealink£4,380

Cisco£9,830

Boardroom / XL

20+ people

HP Poly£10,890

Neat£7,566

Logitech£7,075

Yealink£6,810

Cisco£13,210

Ex-VAT configured-room prices from the MAV price book, July 2026 - hover any price for the exact kit list. Focus-room configurations exclude a display (they typically reuse a desk monitor).

EG Group

44-room, multi-floor estate delivered as one programme

NEC Software Solutions

31 installations across 12 UK sites to a hard deadline

Derby City Council

8-room Neat estate with full Dante audio for a local authority

See the case studies behind these numbers

There is no "best" vendor - there is the right one for your site

Three things decide it: the platform your business runs on, what your buildings allow, and how your teams actually meet. We install all five vendors, so our advice starts with your rooms - not a brand target.

Estimate your rooms in ten seconds

Pick a room type and how many you need. The estimate uses the same catalogue prices and rate-card labour as everything else on this page, including the multi-room saving on install labour. No email required.

Room size

Hardware

Number of rooms: 4

Illustrative budget, installed (ex VAT)

£15,504 - £34,744

Includes ~41% multi-room saving on per-room install labour. Prices from our July 2026 price book and rate card.

Two worked examples, line by line

The same arithmetic we use in real quotes, so you can see exactly how a total is built.

One medium meeting room (HP Poly)

Hardware (video bar, touch controller, 65″ display)	£5,892
Installation (1 engineer-day)	£1,080
Commissioning & sign-off	£500
Total, installed (ex VAT)	£7,472

Five medium rooms, one rollout

Hardware × 5	£29,460
Install labour × 5 (shared survey, PM & travel)	£2,441
Commissioning × 5	£2,500
Total, installed (ex VAT)	£34,401

Per-room install labour here runs ~55% below the single-room example - that's the rollout economy of scale, from the same taper our Room Builder uses.

Installation costs, and how multi-room rollouts scale

Single room

Professional installation runs £1,080 per engineer-day, with commissioning from £500 per room - testing, platform enrolment and documented sign-off. A straightforward room is usually £1,400 to £1,800 of labour on top of hardware, more where cabling or containment work is needed.

Multi-room rollout

Survey, design and project management are shared across the estate, so per-room labour falls fast. Our largest single programme standardised 44 rooms across one multi-floor building under one design and one project manager.

1 room

£1,080/room

2 rooms

£929/room

4 rooms

£637/room

8 rooms

£486/room

15 rooms

£486/room

What moves the price

Room size and audio complexity

Seats dictate camera coverage and microphone count. Once a room needs ceiling microphones, DSP processing or speech reinforcement, audio becomes the biggest line on the quote - often more than the video bar itself.

Displays: one, two, or a wall

A second display for dual-screen Teams or Zoom layouts adds roughly £1,100 to £1,600 at 75″. LED video walls for boardrooms and town-hall spaces are a different budget class - see our video walls page.

Cabling, containment and building works

New-build rooms with containment in place install fastest. Retrofitting occupied buildings - lifting floors, chasing walls, out-of-hours access - adds labour days that have nothing to do with the AV hardware.

Installation and commissioning

Professional installation runs £1,080 per engineer-day and commissioning from £500 per room (testing, platform enrolment, sign-off). A single straightforward room is typically £1,400 to £1,800 of labour all-in; on multi-room projects the per-room labour cost falls sharply.

Platform and licensing

Room hardware is platform-certified for Microsoft Teams, Zoom or Google Meet. Licensing is additional - Teams Rooms Pro is around £26 per room per month. Our Teams Room cost guide covers that side in detail.

Neat vs Poly vs Logitech vs Yealink vs Cisco: which fits the way you work?

All five are excellent platforms - that is why we deploy them all. What separates them is fit: the shape of your rooms, the platform your business runs on, and how your teams actually meet.

Neat

One-box simplicity that standardises beautifully across multi-room estates - like the 8-room council estate in our case studies.

HP Poly

Excels in larger and audio-complex rooms - and as an authorised HP partner, our supply and warranty run direct.

Logitech

The familiar choice for IT teams: easy BYOD, broad ecosystem, painless to manage.

Yealink

Strong value for straightforward, budget-led single rooms.

Cisco

The standard where Webex or an existing Cisco estate sets the direction.

Which one for your rooms? That depends on your platform, your buildings and how your people meet - a 30-minute conversation, not a spreadsheet decision.

Meeting room AV cost FAQs

Related guides & services

Microsoft Teams Room cost (UK) UK AV engineer day rates AV installation services Meeting room VC equipment Video wall solutions Support packages from £500/room

Ready To Transform Your Workplace?

Tell us what you're trying to achieve and we'll recommend the best solution for your space, timeline and budget.

Free 30-minute consultation

We match hardware to your site