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    Guide · 2026Updated 14 July 2026 · reviewed by Jack Worley, Operations Director & Jamie Murray, CTO

    How Much Does a Microsoft Teams Room Cost in the UK? (2026)

    A Microsoft Teams Room in the UK typically costs £2,500 to £4,500 for a small room, £4,500 to £8,500 for a medium room, and £10,000 to £35,000+ for a boardroom, fully installed. On top of that, Teams Rooms Pro licensing is £30.80 per room per month (ex VAT, paid yearly). Here's MAV Reality's breakdown of what drives the price.

    Teams Room cost by room size

    The biggest driver of cost is room size, because it dictates the camera coverage, number of microphones and audio processing required. The ranges below are indicative installed costs in the UK, excluding licensing. Across all platforms, our 2026 benchmark found a median £3,900 installed across 208 real UK rooms.

    Room typeSeatsHardwareTypical installedTypical kit
    Huddle / small room2 to 6 people£1,500 to £2,500£2,500 to £4,500All-in-one video bar, touch console, single display
    Medium meeting room6 to 10 people£2,000 to £3,800£4,500 to £8,500Stronger camera coverage, expansion mics, often dual displays
    Boardroom / large room10+ people£3,500 to £8,000£10,000 to £35,000+Multiple/ceiling mics, DSP audio tuning, dual displays, control

    Indicative UK ranges for guidance only, as of 2026. Actual cost depends on your rooms, building and chosen hardware. Contact us for a tailored quote.

    What about Teams Rooms licensing?

    Microsoft Teams Rooms is licensed per room, separately from the hardware. There are two tiers:

    Teams Rooms Pro

    £30.80 / room / month

    Full management, security, analytics and the complete in-room experience. Microsoft lists this at about $40 USD per room per month, with UK reseller pricing typically lower.

    Teams Rooms Basic

    Free · up to 25 rooms

    Core meeting features with limited management and security. Useful for small deployments, but most estates outgrow it.

    Most organisations also budget for ongoing AV support and maintenance, typically from around £500 per room per year for SLA-backed monitoring, preventative maintenance and rapid response. Budgeting beyond Teams-specific rooms? Our meeting room AV cost guide covers platform-agnostic pricing from 136 real rooms, and our boardroom AV cost guide covers large rooms. Weighing the platform itself? See our Teams Rooms vs Zoom Rooms comparison. Rolling Teams Rooms out across several offices? We deliver it as a single multi-site rollout.

    Microsoft Teams Rooms licensing: Pro vs Basic

    Microsoft sells Teams Rooms as two per-room licences. Teams Rooms Pro is the paid tier at £30.80 per room per month (ex VAT, paid yearly) on Microsoft's UK pricing, and unlocks the full in-room experience plus advanced management and security. Teams Rooms Basic is free for up to 25 rooms per organisation and covers the essentials. The table below is the practical split most buyers care about.

    FeatureBasic (free)Pro (£30.80/mo)
    Price per room (UK, ex VAT)Free£30.80 / month, paid yearly
    Maximum licences per organisation25Unlimited
    One-touch join, ad hoc meetings, content sharing, whiteboard
    Direct Guest Join to Zoom and Webex meetings
    Automatic software updates and inventory
    Front row, dual-screen support, large gallery (up to 50 videos)
    In-room meeting chat and show meeting names
    Intelligent audio and video (speaker ID, multi-camera, AI noise suppression)
    Advanced management (peripheral health, remote config, device analytics, alerts)
    Security add-ons (Entra ID P1 conditional access, Defender for Endpoint, Intune)
    Teams Phone Standard and end-to-end call encryption

    Licence tiers and features per Microsoft's Teams Rooms licensing documentation and UK pricing, checked July 2026. Microsoft revises these, so confirm current pricing before you buy.

    In short: a small business with 25 rooms or fewer can license Teams Rooms for free on Basic while proving the rooms work; boardrooms and larger estates almost always want Pro for front row, dual screens and remote management. The per-room licence is on top of the hardware, installation and support figures above.

    What changes the price of a Teams Room?

    Room size & acoustics

    Larger rooms need more microphones, stronger speakers and DSP audio tuning to stay intelligible.

    Single vs dual displays

    Two screens (people on one, content on the other) add cost but improve hybrid productivity.

    Cabling & infrastructure

    Power and network at device positions, containment and cable routes, especially in older buildings.

    Front-of-room works

    Mounting surfaces, joinery, redecoration and making good after install can be a meaningful line item.

    Platform & licensing

    Microsoft Teams Rooms Pro licensing is an ongoing per-room cost on top of hardware (see below).

    Multi-site rollout

    Standardising across many rooms creates economies of scale and a lower per-room cost.

    Teams Room cost FAQs

    A Microsoft Teams Rooms Pro licence is £30.80 per room per month (ex VAT, paid yearly) on Microsoft's UK pricing. It is charged per room, not per user, and is separate from the room hardware and installation. Pro unlocks the full in-room experience (front row, dual screens, large gallery, intelligent audio and video) plus advanced device management and security.
    Teams Rooms Basic is free for up to 25 rooms per organisation and covers the essentials: one-touch join, ad hoc meetings, content sharing, whiteboarding, Direct Guest Join to Zoom and Webex, automatic updates and inventory. Teams Rooms Pro (£30.80 per room per month, ex VAT, paid yearly) adds front row, dual-screen support, large gallery, in-room meeting chat, intelligent audio and video, advanced remote management and analytics, and security features like conditional access. Basic suits a handful of small rooms; most estates with boardrooms or more than 25 rooms need Pro.
    Yes. Teams Rooms Basic is genuinely free from Microsoft, but with limits: you can assign it to at most 25 certified Teams Rooms systems per organisation (a 26th room and beyond must be Pro), it only licenses Teams Rooms systems and not Teams Panels, and it leaves out the richer meeting features and advanced management. You still add and assign each free Basic licence through the Microsoft 365 admin center, which asks for payment details even though no charge is made.
    As a guide, a small huddle Teams Room typically costs around £2,500 to £4,500 fully installed, a medium room £4,500 to £8,500, and a boardroom £10,000 to £35,000 or more. The figure depends on room size, displays, audio complexity, cabling and the building. On top of hardware and installation there is an ongoing Microsoft Teams Rooms Pro licence (£30.80 per room per month, ex VAT, paid yearly).
    The lowest-cost route is a certified all-in-one video bar with a single display and a touch console in a small room, which can start around £1,500 to £2,500 in hardware. Microsoft also offers a free Teams Rooms Basic licence (for up to 25 rooms) with reduced management features, versus the paid Pro licence for full management and security.
    Yes. Microsoft Teams Rooms is licensed per room. Teams Rooms Pro is £30.80 per room per month (ex VAT, paid yearly, per Microsoft's UK pricing) and includes full management, security and analytics. Teams Rooms Basic is free for up to 25 rooms but with limited management. Most organisations also budget for an ongoing AV support and maintenance package, typically from around £500 per room per year.
    A typical installed price covers the certified hardware bundle (Teams Rooms compute device, camera, microphones, speakers, touch console and displays), installation and commissioning labour, cabling and mounting, configuration and testing, and handover. Licensing and ongoing support are usually quoted separately.
    A second display adds the cost of the screen plus mounting and cabling, but it noticeably improves hybrid meetings by showing remote participants on one screen and shared content on the other. It is common in medium rooms and boardrooms and usually a worthwhile uplift.
    A single straightforward room can often be installed in a day. Complex rooms or those with construction dependencies take longer, and multi-room rollouts are phased. Lead times depend on hardware availability and any cabling or building works required.
    Yes. Standardising on a consistent design across many rooms reduces per-room cost through economies of scale, simpler support and repeatable installation, which is how we approach multi-site rollouts.

    Already running HP Poly Studio X or first-gen Neat rooms? Their Microsoft Teams certification ends 3 September 2026 - check exactly which devices are affected and what it really means.

    Check your devices

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