How much does a Microsoft Teams Room cost in the UK?
A Microsoft Teams Room in the UK typically costs £4,000–£8,000 for a small room, £8,000–£16,000 for a medium room, and £20,000–£50,000+ for a boardroom — fully installed. On top of that, Teams Rooms Pro licensing is around £40 per room per month. Here's what drives the price.
Teams Room cost by room size
The biggest driver of cost is room size, because it dictates the camera coverage, number of microphones and audio processing required. The ranges below are indicative installed costs in the UK, excluding licensing.
| Room type | Seats | Hardware | Typical installed | Typical kit |
|---|---|---|---|---|
| Huddle / small room | 2–6 people | £3,000 – £6,000 | £4,000 – £8,000 | All-in-one video bar, touch console, single display |
| Medium meeting room | 6–10 people | £6,000 – £12,000 | £8,000 – £16,000 | Stronger camera coverage, expansion mics, often dual displays |
| Boardroom / large room | 10+ people | £15,000 – £40,000+ | £20,000 – £50,000+ | Multiple/ceiling mics, DSP audio tuning, dual displays, control |
Indicative UK ranges for guidance only, as of 2026. Actual cost depends on your rooms, building and chosen hardware — contact us for a tailored quote.
What about Teams Rooms licensing?
Microsoft Teams Rooms is licensed per room, separately from the hardware. There are two tiers:
Teams Rooms Pro
~£40 / room / month
Full management, security, analytics and the complete in-room experience. The right choice for most organisations.
Teams Rooms Basic
Free · up to 25 rooms
Core meeting features with limited management and security. Useful for small deployments, but most estates outgrow it.
Most organisations also budget for ongoing AV support and maintenance — typically from around £500 per room per year for SLA-backed monitoring, preventative maintenance and rapid response.
What changes the price of a Teams Room?
Room size & acoustics
Larger rooms need more microphones, stronger speakers and DSP audio tuning to stay intelligible.
Single vs dual displays
Two screens (people on one, content on the other) add cost but improve hybrid productivity.
Cabling & infrastructure
Power and network at device positions, containment and cable routes — especially in older buildings.
Front-of-room works
Mounting surfaces, joinery, redecoration and making good after install can be a meaningful line item.
Platform & licensing
Microsoft Teams Rooms Pro licensing is an ongoing per-room cost on top of hardware (see below).
Multi-site rollout
Standardising across many rooms creates economies of scale and a lower per-room cost.
Teams Room cost — FAQs
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