Microsoft Teams Rooms Installation Across the UK
MAV Reality surveys, supplies and installs Microsoft Teams Rooms - from small meeting spaces to boardroom-class systems - using Microsoft-certified hardware from Poly, Logitech, Neat, Yealink and Cisco, on both Windows-based and Android-based room systems.
We've fitted rooms UK-wide from our London and Halifax offices, including estates originally built by another installer. Book a site survey and we'll give you a fixed, written quote within days.
What a Teams Rooms installation includes
Every room is delivered end to end - no handing you a box of hardware and a manual.
Site survey and room design
An engineer measures the room, checks sightlines and acoustics, tests the network drop and confirms power and cable routes before any hardware is chosen. This is what a fixed quote is based on, not a desk-based estimate.
Certified hardware supply
We spec and supply Microsoft-certified Teams Rooms systems matched to the room, not a house brand pushed regardless of fit - cameras, speakerphones, displays, mounts and control panels from Poly, Logitech, Neat, Yealink or Cisco.
Cabling, mounting and containment
First-fix and second-fix cabling, display mounting, camera and microphone positioning, and cable management finished to a standard that survives a client walkthrough, not just a functional test.
Teams admin centre configuration
Resource account creation, Teams Rooms licence assignment (Basic or Pro), device enrolment and the Teams meeting policy settings that make the room actually usable from a single touch console.
Pro Management Portal enrolment
For estates on Teams Rooms Pro, we enrol devices into Microsoft's central management portal so your IT team can see device health, push configuration and get alerts from one place instead of walking round each room.
Network and Conditional Access alignment
We work with your IT team (or as your only AV point of contact if you don't have one) to confirm the room device meets your Conditional Access and compliance policies before go-live.
User training and handover pack
A short walkthrough for reception, facilities or whoever owns the room booking process, plus a written handover pack covering what was installed, warranty terms and who to call if something stops working.
Ongoing support and proactive monitoring
Support contracts from £500 per room per year cover fault response, firmware and software updates, and device health monitoring, so problems get caught before someone's stood in front of a blank screen.
What a Teams Room costs
Installed bands at current UK pricing (July 2026), ex VAT - hardware, installation and commissioning together. Full breakdown in our Teams Room cost guide.
| Room type | People | Installed band (ex VAT) | Covers |
|---|---|---|---|
| Small room (2-5 people) | 2-5 | £3,000 - £4,500 installed, ex VAT | Single all-in-one video bar (e.g. Poly Studio X52, Logitech Rally Bar Mini, Neat Bar Generation 2), touch controller, display, mounting and commissioning. |
| Meeting room (6-10 people) | 6-10 | £4,800 - £7,500 installed, ex VAT | All-in-one bar or camera plus separate speakerphone/microphone pod (e.g. Yealink MeetingBar A-series, Logitech Rally Bar), larger display and improved room audio coverage. |
| Boardroom (10-16 people) | 10-16 | £7,500 - £13,000 installed, ex VAT | Boardroom-class hardware such as modular Poly or Logitech systems with ceiling or table microphone arrays, dual displays and a dedicated room touch controller. |
| Large room or town hall (16+ people) | 16+ | £15,000 - £35,000 installed, ex VAT | Multi-camera and DSP-driven audio with dedicated room control processing, multiple displays or a video wall, and often a supporting rack for signal management. |
Microsoft licenses Teams Rooms per room, not per user. Teams Rooms Basic is free for up to 25 rooms in an organisation and covers core meeting join, content sharing and basic device management. Above 25 rooms, or for centralised device management, Conditional Access policies and richer in-room features, you need Teams Rooms Pro - listed on Microsoft's UK pricing page at £30.80 per room, per month (ex VAT, paid yearly) as of July 2026. Microsoft sets and can change this price, so confirm the current rate with Microsoft or your licensing partner before budgeting.
What to know before you buy
Windows-based vs Android-based Teams Rooms
Teams Rooms systems run on either Windows or Android - Microsoft supports both, and the choice affects the room, not just the back end. On Windows systems the touch console is the primary call control surface (front-of-room displays aren't touch call controls); on Android systems the front display itself can be used for both content and call control. Camera and layout features can also roll out to one platform before the other. Source: Microsoft's Teams Rooms on Windows and Android feature comparison, learn.microsoft.com.
Licensing: Basic vs Pro
Teams Rooms licensing is per room, not per user. Basic is free for up to 25 rooms per organisation and covers meeting join, content sharing, whiteboard and basic device management. Beyond 25 rooms, or if you want centralised device management (Pro Management Portal detail views, remote configuration, device analytics), Conditional Access policies, or in-room features like Front Row, large gallery, dual-screen support and AI noise suppression, you need Teams Rooms Pro. Source: Microsoft Teams Rooms licences, learn.microsoft.com.
Certification and device lifecycle
Not all hardware that once worked with Teams still carries current Microsoft certification. Some previously certified models (including the Poly Studio X30 and the first-generation Neat Bar) lose Teams certification on 3 September 2026, though Microsoft typically continues supporting the Teams software on a device for two years past its certification end date. If you're buying new or reviewing an existing estate, check the certification end date on each model rather than assuming last year's spec sheet still applies - we cover this in detail in our certification guide.
Management: the Pro Management Portal
For estates on Teams Rooms Pro, Microsoft's Pro Management Portal gives IT a single place to see device inventory, licence type per room, health status and configuration across every enrolled room, rather than checking each console individually. We enrol every room we install into it as standard where the customer holds Pro licensing. Source: Microsoft Teams Rooms Pro management, learn.microsoft.com.
Running HP Poly Studio X or first-gen Neat rooms? Their Teams certification ends 3 September 2026 - check which devices are affected.
Check your devicesHow delivery works
Survey
Engineer visits site (or reviews floor plans and photos for smaller jobs), measures the room, checks network and power, and confirms what's already in place if this is a refurbishment.
Design and quote
We match room size and use case to a certified hardware set and send a fixed, written quote - no vague day-rate estimate, no surprise add-ons once work starts.
Procurement and staging
Certified hardware is ordered and, for multi-room rollouts, pre-configured and tested in our workshop before it ever reaches site, so on-site time is spent installing, not troubleshooting DOA units.
Installation and commissioning
Cabling, mounting, camera/microphone positioning, Teams admin centre setup, resource account and licence assignment, then a full test call to confirm audio, video and content sharing all work as expected.
Handover and support
Walkthrough training for whoever owns the room day-to-day, a written handover pack, and (if taken) an ongoing support contract covering fault response and device monitoring.
Teams Rooms we build
Small room (2-5 people)
The most common Teams Rooms install: a single video bar with built-in camera, microphone and speaker, one display, and a touch controller. Fits small meeting rooms and phone-booth-style spaces where simplicity matters more than multi-camera coverage.
Meeting room (6-10 people)
Needs wider audio pickup than a single bar can reliably cover, so we typically add a separate microphone/speaker pod alongside the camera bar, plus a larger display so content is readable from the back of the table.
Boardroom (10-16 people)
Boardroom-class systems bring dedicated ceiling or table microphone arrays, often a DSP (a small processor that manages multiple microphones and speakers so audio doesn't clash or echo), and sometimes dual displays - one for the video call, one for shared content.
Large room or town hall (16+ people)
Multi-camera coverage, a proper DSP-managed audio system, and dedicated room control processing so the room behaves reliably at scale. These rooms often support hybrid town halls or all-hands, and the budget reflects the extra engineering, not just bigger boxes.