UK Meeting Room AV Cost Benchmark 2026: 208 Real Rooms
The median fully-specified UK meeting room costs £3,900 installed, ex VAT - and exactly half of that is hardware.
This benchmark is computed from 208 fully-specified rooms across 62 live MAV Reality projects - real quotes and delivered rooms priced at current UK rates, published with the full methodology so the numbers can be cited, checked and challenged. We intend to republish it annually.
The distribution
Installed room cost - hardware, installation labour and commissioning, ex VAT - across all 208 rooms.
| 5th percentile (entry level) | £2,200 |
| 25th percentile | £2,700 |
| Median (the typical room) | £3,900 |
| 75th percentile | £8,700 |
| 90th percentile | £19,900 |
| 95th percentile | £31,500 |
Read it like this: one in four rooms comes in under £2,700; half sit between £2,700 and £8,700; one in ten passes £19,900. The long tail above £15,000 is real - large-format rooms and town halls - but it is a minority, and a £3,000-£5,000 budget genuinely covers the most common UK meeting room.
Where rooms actually land
| Installed cost band | Rooms | Share | What sits here |
|---|---|---|---|
| Under £3,000 | 63 | 30% | Small rooms on a single all-in-one video bar |
| £3,000 - £5,000 | 71 | 34% | The most common band: standard meeting rooms, installed and commissioned |
| £5,000 - £8,000 | 21 | 10% | Larger rooms with added microphone coverage or dual displays |
| £8,000 - £15,000 | 29 | 14% | Boardroom-class audio and video |
| Over £15,000 | 24 | 12% | Large rooms, town halls and video-wall spaces with DSP audio and room control |
The 50/50 finding
In the median room, hardware is exactly 50% of the installed cost. The other half is professional services - installation labour (£1,000 to £1,200 per engineer-day at current UK rates), cabling, commissioning and project delivery. It is the single most useful correction to a hardware-only budget: whatever the kit list totals, the finished room costs roughly double.
Methodology
The dataset is every fully-specified room in MAV Reality's live quoting system as of 11 July 2026: rooms in quotes issued to customers, projects won, and projects in delivery. Draft designs and lost quotes are excluded, as are licensing-only agreements and rooms without hardware.
A room's cost is its hardware (at the price quoted to the customer, excluding any partner-supplied or customer-supplied items), its room-specific services, and an equal per-room share of project-wide services such as project management and commissioning. Rooms below £1,500 are excluded as accessory-only line groups rather than genuine rooms. All figures are ex VAT.
This is quote-and-delivery data from one installer, weighted towards Microsoft Teams and Zoom rooms on Neat, HP Poly, Logitech and Yealink hardware, UK-wide. It is not a survey and carries no self-report bias, but it reflects our client mix - heavier on multi-room corporate estates than one-off huddle spaces. We will republish annually with the same methodology.
Quick answers
What does the typical UK meeting room cost in 2026?
The median fully-specified room in our 2026 dataset is £3,900 installed, ex VAT - hardware, installation labour and commissioning together. Half of all rooms land between £2,700 and £8,700.
How much of the cost is hardware versus labour?
In the median room, hardware is 50% of the total - the other half is professional services: installation labour, cabling, commissioning and project delivery. Budgeting hardware-only roughly doubles by the time the room is genuinely finished.
Where do these numbers come from?
From 208 fully-specified rooms across 62 live MAV Reality projects - real quotes and delivered rooms priced at current UK rates, not list-price estimates or survey answers. The methodology is published in full on this page.
Budgeting a specific room?
The interactive estimator in our cost guide prices your room size and vendor choice in seconds, using the same price data this benchmark is built on.